Importing Attachments · Zea Knowledge Base

Importing Attachments

Import Attachments into Zea Parts.

Applicable to:

Zea Parts

Organization Owners and Admins

Overview

Attachments are additional files, such as manuals, images, and technical documents, that can be uploaded and mapped to serviceable parts. These attachments provide users with more detailed information about the parts, enhancing the usability and value of the 3D parts catalog by offering comprehensive documentation and resources. Attachments use rules to match filenames to parts, ensuring that the correct files are associated with each part.

Before importing attachments, ensure you have set up your parts by importing a Master Parts List or Service Bill of Materials (SBOMs).

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Prepare Your Attachment Files

Before syncing, make sure your attachments can be matched automatically to the correct parts:

Include the Service Part Number in the file name or folder name Attachments will be matched if the Service Part Number appears anywhere in the file path — either in the filename (e.g. 123-456-manual.pdf) or in a folder name that contains the file (e.g. /attachments/123-456/manual.pdf).

Supported file types Attachments can include PDFs and images such as .jpg and .png.

No additional setup required As long as the Service Part Number appears in the file path, Zea will automatically associate the attachment with the correct part during processing.

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Open the Zea Sync Desktop App

Launch the Zea Sync app on your desktop.

Choose Attachments from the options.

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Select Your Folder

The Attachments Settings dialog will open the first time you enter (if it does not open, click ⚙️ in the top right).

Click on the Select folder button.

Browse to the location of the folder containing your attachment files and select it.

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Explore the Interface

A) Toolbar

Refresh folder button: Useful if you have made changes in your local folder.

Statistics: Displays the status of files.

Filter: Select an option to filter the file list.

Synchronize button: Click this button to sync to the Zea Platform.

Settings button: Access the Attachment settings.

B) File List

This is a list of all the files in your selected folder and if they are processed or not.

C) Preview

A preview of the selected file.

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Process Your Attachments

Click the Synchronize button

The files will process one at a time and change to a ⚙️ Processing state.

If everything is correct, the file will change to a ✅ Processed state.

If there are issues with mapping, the file will show an ❎ Error state.

If you make changes to the source spreadsheets of processed files they will display as ✅ Processed and Modified state. In this case you may re-process the SBOMs if the change was intentional.

Hover on an individual file and click on the Synchronize icon to process and individual file.

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View Your Attachments

Go to the Zea Platform and navigate to the Workspace that you synced your parts to.

Here you can see statistics for how many attachments have been synced and the total file size.

Click on Zea Parts in the Workspace Dashboard.

Click on the Attachments tab in the top left.

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Fixing Attachment Mapping (Removed)

Attachment Mapping via Regex (Removed)

This feature has been removed as of the August 2025 release. Attachments are now matched automatically using Service Part Numbers found in filenames. No manual configuration is required.

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Importing a Master Parts List Import a Master Parts List into Zea Parts.⁠

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Importing a Service Bill of Materials (SBOM) Import Service Bill of Materials (SBOMs) into Zea Parts.⁠